Commercial exceptions
Scope changes, discounts, write-offs, expense claims, refund requests and unusual payment states retain decision history.
Finance with operating context
Know what created the number.
KaryaFlow connects commercial documents and payment states to the work, stock, approval and responsible person behind them.
Sample operating viewCompletion to accounting handoff
Example- 01Completion approvedComplete
Evidence and scope reconciled
- 02Invoice preparedDraft
Customer, tax and line context retained
- 03Collection recordedPending
Partial UPI intent awaits confirmation
- 04Payment reconciledLinked
Office review linked to source
- 05Accounting handoffGated
Export or provider state remains visible
Provider acceptance, tax filing and bank settlement remain distinct external states.
Commercial continuity
From agreed scope to reconciled outcome.
The finance view retains the customer, job, stock and approval context needed to understand why a document or payment state exists.- 01Quotation
Shape the commercial promise
Prepare an estimate or quotation from customer, site, asset, work scope, parts, tax context and approval state.
- 02Completion control
Confirm what was delivered
Reconcile completion evidence, scope changes, part use, expenses and customer acknowledgement before billing.
- 03Invoice
Issue the receivable
Create the governed invoice state with source links, document history and explicit provider or statutory boundaries.
- 04Payment
Record and reconcile collection
Track cash, UPI, card, QR, bank or manual state, including partial payment, field custody and office confirmation.
- 05External systems
Handoff without theatre
Expose prepared, submitted, accepted, failed and reconciled states for tax, accounting and banking providers where applicable.
Trace the consequence, not only the transaction.
An overdue invoice may be a collection problem, an unapproved completion, a missing customer document, a provider failure or a disputed service. The ledger should lead back to the responsible operational fact.
Control surfaces
Queues that ask for a decision.
Finance workbenches prioritize what requires review rather than filling the page with detached totals.Money and source
Field collections, office deposits, provider responses and accounting handoffs remain distinct until evidence links them.
Receivable ownership
Age, dispute, customer promise, responsible follow-up and next action belong beside the amount.
Follow the source